Privacy Policy

01 Introduction

Formulassist Group ("we", "our", or "us") respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains how information may be collected, used, stored, processed, and shared when you interact with our websites, services, projects, events, activities, and communities.

By using our websites or voluntarily providing information through our services and activities, you acknowledge that you have had the opportunity to read this Privacy Policy.

02 Scope of this Policy

This Privacy Policy applies to the websites, online pages, enquiries, project briefs, events, registrations, certificates, communications, and community activities operated under the Formulassist Group name and its divisions.

Formulassist Group is an independently operated organisational brand and business initiative. As of the date of this Policy, the group itself is not incorporated or separately registered as a company or limited liability partnership in India. The name “Formulassist Group” identifies the common organisation under which its divisions operate; it is not a claim that the group is a registered corporate entity.

The group is led by Shyasank Adari, Founder & CEO, with co-founders B. Manohar and A. Hema Hasini. The divisions share the group's organisational identity while focusing on distinct areas of work.

The group's principal website is Formulassist Group. This Policy should be read alongside the privacy notices of third-party platforms that users choose to access through our websites or activities.

03 Information We Collect

Depending on how you interact with us, we may collect the following categories of information:

3.1 Personal Identification Information

• Full name
• Email address
• Contact number
• Age or date of birth, where required
• Educational or professional details voluntarily provided

3.2 Registration Information

• Event registration details
• Attendance information
• Community membership details
• Responses submitted through registration forms

3.3 Communication Information

• Messages and enquiries
• Feedback and suggestions
• Information shared during official communications

3.4 Technical Information

Depending on the hosting platform and technologies used, certain technical information may be collected automatically, such as browser type, device information, approximate location, IP address, and website usage data.

04 How We Collect Information

Information may be collected through different interactions, including:

• Website contact and enquiry forms.
• Event and programme registration forms.
• Community membership applications.
• Email and other direct communications.
• Feedback and participation forms.
• Information voluntarily shared during projects or activities.
• Technical information collected by website hosting or analytics services, where enabled.

Our current online presence uses Netlify to host the Formulassist website and Cloudflare Pages to host the Formulassist Group, Formulassist de Automobile, and Techassist websites. We also communicate through the group's published email address, LinkedIn pages, and WhatsApp contact links. Where a particular event or programme uses Google Forms, Google Meet, or another registration or meeting service, that service will process information under its own privacy terms.

05 How We Use Information

Information collected may be used for legitimate organisational and operational purposes, including:

• Responding to enquiries and requests.
• Managing event registrations and participation.
• Communicating important updates.
• Managing community membership.
• Preparing and distributing certificates.
• Coordinating projects and activities.
• Improving our websites, services, and user experience.
• Maintaining internal administrative records.
• Preventing misuse and addressing security concerns.
• Meeting applicable legal obligations.

We will not intentionally use personal information for purposes unrelated to the original reason for collection without an appropriate basis.

06 Events and Registrations

Formulassist Group and its divisions may organise online or offline events, technical sessions, workshops, presentations, competitions, and other educational or community activities.

During registration and participation, we may collect information such as:

• Participant name.
• Email address and contact details.
• Educational or professional information.
• Registration and attendance details.
• Responses to event-related questions.

This information may be used to:

• Process registrations.
• Share event details and joining instructions.
• Verify attendance.
• Communicate schedule changes.
• Issue participation or achievement certificates, where applicable.

Participation in an event does not automatically create an employment, internship, partnership, or ownership relationship with Formulassist Group or any of its divisions.

Any photography, video recording, testimonials, or publication of participant information will be subject to appropriate notice and permission where required.

Event details and registrations may be handled through Google Forms, event-related email, or another registration method identified in the event announcement. Online sessions may be conducted through Google Meet or another meeting platform named in the joining instructions. Attendance may be recorded by the organisers using the registration list, meeting attendance information, or an event attendance record. The specific platform and any additional information required will be stated when registration opens.

07 Community Membership

We may offer community membership or participation opportunities to individuals interested in our activities, projects, events, and technical discussions.

Information collected for community purposes may include names, contact details, areas of interest, and participation records.

Such information may be used to:

• Manage membership records.
• Share relevant announcements.
• Communicate upcoming events and activities.
• Coordinate discussions and collaborative initiatives.
• Maintain community participation records.

Community membership does not, by itself, establish employment, a formal internship, a legal partnership, or ownership in Formulassist Group.

Community updates and coordination may take place through the group's LinkedIn pages, WhatsApp, and email. If a dedicated group or community platform is introduced for a particular initiative, the platform will be identified when individuals are invited to join. Information and messages hosted within LinkedIn or WhatsApp are also subject to the respective platform's privacy terms.

08 Certificates

Where certificates are issued for events, programmes, competitions, or other activities, we may process participant information to prepare and maintain certificate records.

This may include:

• Participant name.
• Event or programme title.
• Participation or achievement category.
• Certificate identification number, where used.
• Issue date and relevant verification details.

Certificate information may be retained for verification and administrative purposes, subject to our retention practices.

Certificates represent only the participation, achievement, or activity specifically stated on them. They should not be interpreted as an academic qualification, professional licence, employment confirmation, or government accreditation unless expressly authorised by the relevant authority.

09 Cookies and Technologies

Our websites may use cookies, local storage, analytics tools, or similar technologies depending on the features enabled on the website and the services provided by our hosting platform.

Such technologies may be used for:

• Website functionality.
• Remembering user preferences.
• Understanding website performance.
• Improving navigation and user experience.

You may be able to control cookies through your browser settings. Disabling certain cookies may affect some website features.

The group's published websites are hosted on Netlify and Cloudflare Pages. These hosting providers may process technical request information and use security or functionality-related cookies as part of delivering and protecting their services. The group does not use the privacy policy page itself to request browser permissions or to place advertising cookies. If group-configured analytics, advertising pixels, or additional tracking technologies are introduced, this section will be updated to identify them and explain their purpose.

You can review or clear cookies through your browser settings. Blocking essential security or functionality cookies may affect how a hosted page works.

10 Information Sharing

We do not intend to sell personal information as part of our ordinary operations.

Information may be shared where necessary with:

• Authorised team members who require it for their responsibilities.
• Service providers supporting our websites, communications, registrations, or operations.
• Event collaborators or organisers where necessary for an activity.
• Relevant authorities where disclosure is required by applicable law.

We aim to limit information sharing to what is reasonably necessary for the relevant purpose.

Third-party service providers may process information according to their own privacy policies and applicable terms.

Depending on the service you use, relevant third parties may include:

• Netlify: hosting for the Formulassist website.
• Cloudflare: hosting and delivery for the Formulassist Group, Formulassist de Automobile, and Techassist websites.
• Google: Gmail for email communication and, where used for an event, Google Forms or Google Meet.
• LinkedIn: the group's public company pages and communications conducted through LinkedIn.
• WhatsApp: communication initiated through the group's WhatsApp contact links.
• YouTube: embedded or linked video content on a division website, where accessed.

These providers operate their own services and determine certain aspects of their processing. Their privacy policies apply to information they collect directly through their platforms. We do not control their independent data practices.

11 Data Security

We recognise the importance of protecting personal information against unauthorised access, misuse, alteration, disclosure, or loss.

Appropriate safeguards should be applied based on the nature of the information, the systems used, and the potential risks involved.

However, no method of electronic storage or transmission can be guaranteed to be completely secure.

The group's websites are administered through the relevant hosting-provider accounts, and access to group pages and communication channels is assigned to team members according to their responsibilities. We use the account and security controls made available by those providers and take care to limit access to people involved in operating the relevant service. Personal information should be shared internally only with team members who need it to carry out the stated purpose. No website, account, storage system, or electronic transmission can be guaranteed to be completely secure.

12 Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, unless a longer retention period is required or permitted by applicable law.

Retention periods may differ depending on the type of information and the purpose of processing.

Information that is no longer required should be securely deleted, anonymised, or otherwise disposed of where appropriate and technically feasible.

13 Your Rights

Depending on applicable law and the circumstances of processing, individuals may have rights relating to their personal information.

These may include:

• Requesting information about personal data being processed.
• Requesting correction of inaccurate or incomplete information.
• Requesting deletion of personal information where applicable.
• Withdrawing consent where processing is based on consent.
• Raising concerns or grievances about data handling.

Requests may be submitted using the contact details provided in Section 17.

We may need to verify your identity before processing certain requests. Some requests may be subject to legal requirements or other applicable limitations.

This policy is intended to operate consistently with applicable Indian data protection laws, including the Digital Personal Data Protection Act, 2023, to the extent applicable.

14 Children's Privacy

Our websites and activities are not intentionally designed to collect children's personal information without appropriate safeguards.

Where an activity involves individuals below the applicable age threshold, we will take steps required by applicable law, including obtaining verifiable parental or guardian consent where necessary.

If an event or programme accepts participants below 18 years of age, registration must include the parent or legal guardian's contact details and an explicit consent confirmation. The organisers may contact the parent or guardian to verify that consent. A minor's participation will not be confirmed until the required consent has been received and checked. If the activity is not set up to obtain and verify that consent, registration will be restricted to participants aged 18 or above.

If you believe that a child has provided personal information without the necessary consent, please contact us so that the matter can be reviewed.

15 External Links

Our websites may contain links to external websites, platforms, tools, or services operated by third parties.

These external services may have independent privacy policies, security practices, and terms of use.

Formulassist Group does not control the privacy practices of third-party websites. We encourage users to review the applicable policies before sharing personal information with them.

16 Policy Updates

We may update this Privacy Policy periodically to reflect changes in our operations, services, technology, or applicable legal requirements.

Updated versions will be published on this page with a revised "Last updated" date.

We encourage visitors to review this page periodically to remain informed about how information is handled.